Blog

Make the Most of Your Virtual Office: Tips from Bakersfield Virtual Office Experts

ValleyHQ has many virtual office clients from Bakersfield and throughout California, and over the years we’ve learned a few things about how to best manage a virtual team. These guidelines below are just a few steps to take to ensure you get the most out of a virtual office setup.

Using Virtual Offices: Provide Proper Training
With your employees spread out among different locations, it can quickly become a challenge to manage them if you don’t create guidelines and training that enable them to succeed. Keep them on the right track by making sure they are well versed in the technology tools that will help them perform their job duties. Teach them how to correctly use the different aspects of your Bakersfield virtual office setup, like our fax services, our Remote Receptionist service, message forwarding, and so on. The team here at ValleyHQ can help ensure your employees are aware of all our services and properly trained.

Build a Cohesive Team with Virtual Offices
In spite of connections by phone, email, and instant messaging, it can be easy for virtual office users to feel isolated. Don’t let your employees feel that they are alone without support. Schedule interactions with and for them via conference calls, video chats and regular communication. This way, you will keep employees in touch and in the know, and make them feel that they are members of a team. You can also benefit from some in-person interaction. Schedule temporary office space a couple times per month for team members to work together, or hold regular meeting,, using one of the ValleyHQ Bakersfield meeting rooms.

Provide the Necessary Virtual Office Tools
The appropriate technology is critical to successfully running a virtual office setup. Outfit your employees with everything they need - cell phones, computers, office software, Web conference software, and so on. Be sure to take advantage of telecommunications offerings from your virtual office, including phone answering, faxing and message handling. Use ValleyHQ’s Remote Receptionist option and you and your team can be reached by clients no matter where you are – calls will be routed to the landline, cell phone, or home office phone that you’re using. ValleyHQ offers on-site tech support, so let your team know they have access to this convenient resource when they need it, right here at our Bakersfield offices.

Virtual Workers and Trust
In our experience, trust between a supervisor and team members is one of the most critical factors for success with a virtual team. It can be an almost impossible task to keep on your employees’ backs when you rarely see them, if at all. Trust that your employees will stay on task, and ask them to communicate with you frequently and be clear about what they’re working on and when they will finish.

Emphasize and Measure Goals
When you don’t see the people you work with every day, or on some kind of regular basis, it’s hard to get the feeling that things are getting done. Establish tracking methods to measure achievements and progress so you can monitor your team’s goals and see what procedures are working and what needs to be improved. Keep your team motivated and focused with regular, measurable goals and targets. At the same time, let your team know that you appreciate their work and efforts.

To learn more about ValleyHQ and its Bakersfield virtual office options, please call 661-377-1847.

Tags: Virtual Office, Virtual office experts, Virtual office space